Best Video Conferencing Software & Tools

By: Verbit Editorial
Best video conferencing software

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Smooth communication is essential for every business. However, if issues crop up that result in a communication breakdown, this can lead to time-consuming delays and costly mistakes.

With the rise of video conferencing software and tools, there has been a new challenge in producing effective communication. However, with the points mentioned above firmly in mind, optimum communication can be achieved with the right video conferencing software.

To make this a reality, company leaders must first start by doing the research and analyzing the various conferencing tools available to them on the market. Below is a quick synopsis of the best video conferencing tools and software to consider for successful communication.


There are many reasons why Zoom was so quickly adopted during COVID-19. It emerged as arguably the most popular web conferencing software available. This cloud-based service is easy to set up for any business, easy to use and there’s a feature-rich free version that allows for up to 100 people to participate for a period of 40 minutes.

If you’re willing to pay extra, however, you receive an even greater selection of tools. For instance, Zoom is great for large organizations. Pro Zoom plans can support 1,000 participants and allow up to 49 videos to appear on one screen. It has functionality for virtual events like webinars, and offers interactive tools like polls and chat.

One large benefit in favor of Zoom is that it offers accessibility to participants. Verbit and its captioning solution integrates into Zoom to help offer more accessible meetings, events and more. Real-time transcription and live captioning can be produced within the Zoom software to offer equity to participants. Not only that, but a live scrolling transcript is available in a side window, which is ideal for users to search and reference everything said during a call.

When you throw in HD video and audio, a waiting room feature, easy file sharing, and much more, it is easy to see why many consider Zoom as the best virtual meeting platform around.

Cisco Webex

Created by telecommunications expert Cisco, it’s no surprise that Webex is one of the most professional and impressive video conferencing platforms available. While a free version is offered, which packs in a large number of features, including HD video meeting capability, the paid options for Webex are typically worth the additional price of admission.

Webex has a reputation for being easy to use where even those who are a bit less tech savvy can work their way around the software without issues. Additional perks like breakout sessions, screen sharing, and sophisticated security features make Webex one of the best online meeting tools you can download.

In addition, as with the aforementioned Zoom, one such additional feature is that captioning also integrates seamlessly with Verbit. This means videos can be transcribed and captioned in real-time, which helps with ensuring communication isn’t hampered for participants.

Google Meet

man in a video call on his laptop, with books and documents on the table

It isn’t a shock that the Internet giant Google has one of the most sophisticated pieces of online meeting software on the market today. This is found in the form of Google Meet, previously known as Google Hangouts Meet.

Since Meet is integrated into Google Workspace, this video conferencing software is particularly useful and accessible if Workspace is already part of your business setup. Furthermore, Meet is simple to use and provides competitive pricing when matched up against other options.

Microsoft Teams

Microsoft Teams is another fully loaded video conferencing package. It includes various features which outshine others on this list. For instance, large meetings and webinars can be organized with up to 10,000 participants in total.

As expected from one of the leading video conferencing software tools, Microsoft Teams incorporates a full range of features like screen sharing, live captions, call recording and chat functionalities. However, what makes it distinctive from the others is that Teams boasts full integration with Microsoft 365.

Regardless of your needs, budget and business size, there’s a video conferencing software package that’s right for each business. It can largely depend on the different platforms a company is using for its other needs and integrations which make the workflow seamless.

Regardless of what platform you choose, video fatigue is very real. Having access to engagement tools to keep audiences, employees and consumers more engaged is key. Verbit is working with many businesses utilizing Zoom, Webex and others to help provide captioning and transcription as one engagement tool, but there are so many others already built-in for your use.

Contact us at for more information to get set up and ensure your calls, meetings and events are fully accessible and inclusive to your participants.