A Law Firm’s Guide to Verbit’s Digital Transcription

Digital Transcription with Verbit

The world of legal transcription is changing, with new choices available for forward-thinking law firms. Working with Verbit can offer several benefits and help attorneys and their staff address the challenges related to finding court reporters.

Why Verbit?

Verbit has experience in the legal space and understands the unique factors that impact the industry. Transcribing important proceedings like depositions and examinations under oath (EUO) comes with specific requirements. With Verbit, law firms have a partner that understands these challenges and works with them to find a solution.

Who Benefits from Verbit’s Solution?

Verbit’s solution is well-suited for law offices that are comfortable incorporating technology into their practices and willing to handle the recording process. Law firms that want to conserve costs or have trouble finding coverage for their depositions may find that Verbit solves these issues. For instance, using Verbit means:

Avoiding appearance fees
Having a scalable solution with options to expedite and rough drafts available within 24 hours
Highest quality final transcription
Never having to worry about court reporter schedules or cancelations
Having predictable costs for transcription

Court reporters tend to favor longer jobs, making it more challenging to schedule someone to cover short depositions or proceedings for smaller cases. In these scenarios, Verbit’s solution can be hugely beneficial.

How Does it Work?

Using Verbit for legal transcription differs from the traditional way of recording depositions and other proceedings. This option is well-suited for law firms that are comfortable using technology and interested in boosting their efficiency.

Here are the steps involved in working with Verbit:

Step 1: Schedule the deposition and make sure all parties approve of taking a digital recording. Specify whether the notary will be remote or onsite when swearing in the witness. *
Step 2: At the time of the deposition, turn on the recording. Using Zoom is often the best and easiest way to create these recordings. Verbit integrates with Zoom making the process simple.
Step 3: Have the notary swear– in the witnesses and ensure that everyone states their names clearly. If there is not a court reporter in the room, the speakers must themselves provide clear, accurate statements regarding their identification.
Step 4: Once completed, upload the recording to Verbit’s platform and select the delivery date.
Step 5: Wait for the complete transcript. Verbit will transcribe the file using its proprietary AI and professional transcribers who edit the document to provide accurate results.
Step 6: Download the file. Verbit will email it in the preferred format and file type based on attorney specifications.
Step 7: Email the file to the witness for their signature.
Step 8: Send the file to other attorneys. All copies must go through the user’s account.

*None of the statements in this document should be construed as legal advice. Rules regarding electronic recording, swearing-in witnesses and other aspects of depositions vary. Please ensure the legal sufficiency and permissibility of Verbit’s solutions in your jurisdiction.

What to Consider When Using Verbit

There are some things to remember when attorneys and their staff record their depositions. Without the court reporter, the attorney or their support staff will need to:

State clearly whenever going on or off the record.
Say, “I would like to have this question certified,” whenever the attorney feels necessary.
Mark the exhibits and state them on the record.
Make sure that the recording is on throughout the proceeding.

Schedule a Free Trial

Many attorneys are choosing to embrace technology to cut costs and boost efficiency. Verbit can further support these efforts. For more information about innovative solutions for law firms and to schedule a free trial, contact Verbit.

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