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Legal Deposition Transcription Services 101


Depositions have long been effective discovery tools for cases, eliciting important information and sometimes catching parties in lies. Whether a deposition court reporter uses a stenographic machine or a digital recorder, accuracy in legal deposition transcription services is of the utmost importance. A single word can change the meaning of a sentence, and therefore the entire outcome of a case.

Technology advancements help court reporter agencies ensure business longevity and scale, while also providing higher quality service to clients.

The Most Critical Components of a Legal Deposition to Guarantee Accurate Transcriptions

For lawyers, it’s critical to ask the right questions in the right order. In depositions, they must come up with useful follow up questions and find creative ways to uncover difficult answers. 

It’s also critical that deposition court reporters are ready to provide high-quality deposition transcription services. That process begins with the reporter arriving at the deposition’s location before the lawyers do, ensuring proper room setup of their computer, software, and microphones.

Throughout the deposition, the court reporter must ensure the proceeding is being recorded accurately. Digital court reporters must supervise their recording systems throughout the deposition, adding annotations in recording software when clarifications are needed about who is speaking. They often take manual notes of key events as a backup.

If there is a technical challenge, such as an inaudible speaker in the recording, it’s the court reporter’s job to stop the proceeding, ask the speaker to repeat his or her words or fix the technical glitch. This process is similar to a stenographer’s responsibility to ask for sentence repetition or louder speech for documentation sake.

The setup work before and during a deposition leads both traditional and digital court reporters to ultimately deliver more accurate transcriptions.

The Impact of Technology on Deposition Transcription Services

The biggest challenge impacting the deposition industry is the acute shortage in stenographers. The average age of a stenographer today is 50+. A growing number of stenographers are retiring and few professionals are seeking stenographic studies, which means schools are starting to close their doors.

Technological innovations offer many new career paths to the new generation, and these technologies are shifting law firms’ expectations as well. Clients want their legal deposition transcriptions quickly, accurately and cost-effectively. They grow frustrated when depositions are postponed because there are not enough stenographers. As time progresses, the parties involved seek out deposition reporters who can produce seamless work for them.

Only a small percentage of deposition transcription services providers have transitioned into digital, yet customers are searching for these tech-savvy agencies. State laws across the US have approved this technology. The market already offers tools that guarantee the same level of accuracy as stenographers provide, but faster and at a better price.

Stenographers’ careers and agencies are not at risk, they are just more advanced and empowered. In fact, adding a human factor to these technologies creates opportunities for further efficiencies and scalability.

How Speech Recognition Speeds Up the Legal Deposition Transcription Process and Improves Accuracy

The majority of deposition reporters have poured years into the practice of quick typing. They turn fast-paced legal exchanges it into accurate deposition transcriptions.

The challenge, of course, is that traditional deposition reporters are human. They may hear something incorrectly, mix up speakers, or struggle to concentrate due to a personal or health issue. 

Software, on the other end, rarely has a “bad day.” It doesn’t rely on a single person’s understanding. If the deposition reporter uses software that includes a speech recognition engine, it can easily capture every word accurately. With cutting-edge tools, voice recognition can decipher voices, even similar ones or ones that consistently talk over one another.

When it comes to transcribing the deposition, the transcriber is not required to listen to the recording over and over again to ensure every detail has been captured. The software does it for him or her, and it does so fast. This ability enables a significant drop in transcription costs for agencies, which is especially true if the transcription provider leverages artificial intelligence.

How AI-Based Software Ensures Longevity and Scales for Deposition Reporters

The top benefit of using an AI-based deposition transcription software is that the tool gets smarter the more it is used. The software product can learn legal terms and case information faster than any human, making it easier to understand complex terminology and references to past cases.

Depending on the provider, legal transcription can be provided either in real-time or shortly after the recording is submitted. When not done in real-time, some transcription companies provide human professionals to review the software’s work. This review ranges from accurate documentation to correcting a deposition transcript format. Clients can still receive the final results faster than they did when it was a human-only operation.

Agencies will end up saving on transcription costs, enabling them to serve more clients simultaneously. When human intelligence stays at the core center of the process, leveraging artificial intelligence can only help reporters, agencies, and others deliver services more efficiently.

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The Impact of Education Technology on Student Achievement

Higher education institutions are combining advanced technology and education strategies to improve student achievement. This combination has led to incredible growth in the expansion of personalized learning paths that help students thrive and interactive experiences that further immerse students in the professions they’re pursuing. These strategies are preparing students to work in fast-paced, technologically-driven environments.

Arguably the greatest impact of education technology on student achievement occurs when organizations become more inclusive to meet diverse student needs. Universities are implementing four key strategies focused on technology to cater to students who may have found higher education out of reach previously.

Assistive Technology Makes Higher Education Accessible to Students with Disabilities

Students with disabilities are greatly benefiting from new assistive technology.

  • Students with mobility impairments: Sip and puff systems, for example, allow students to control cursors on screens with their mouths, enabling them to tap into course recordings, transcripts and ebooks. Other tools allow similar engagement with head movements.
  • Students have speech impairments: There are tools that make it easier for them to communicate with classmates through real time translation, which allows them to participate in class discussions and collaborate effectively on group assignments.
  • Visually impaired and blind students: Universities can offer speaking screen readers and speaking calculators, as well as electronic braille for anything from text to graphics.
  • Hard of hearing and deaf students: Captioning and transcription solutions enable these students to consume lectures in text form. Verbit provides one of these services via an artificial intelligence based software that enables almost 100% accuracy in real time captioning and quickly-turned transcription. The software is embedded with contextual information, such as professional terminology, thought leader names and book titles, and the software gets smarter with time. Two human professionals also review the transcripts before they’re submitted to guarantee 99% content accuracy.


Technology Improves Able-Bodied Student Achievement Too

New teaching technologies are paving the way for innovative strategies to improve student achievement across different learning styles, preferences, and strengths – not just for those with varying abilities or learning disabilities.

Captions support hard of hearing and deaf students, but they also support students who’d like to review their class materials during commutes or while in the library. Transcripts also support students who can’t write or type fast enough to keep up with a professor’s lecture pace. Both support visual learners.

Other methods, including 3D doodlers, also support visual learners who are then able to see art, or architecture, come to life beyond the theory. 3D printers support mobility-disabled students who might not be able to access factory tours, just as much as they support students who learn best by doing something with their hands.

Overall, students must feel comfortable stepping into a workforce that is surrounded by technology. Implementing these technologies in the classroom is one way to support their workplace comfort levels upon graduation.


Easy Strategies to Improve Student Learning: Integrate Personalized Knowledge Expansion into Everyday Life

Providing students with access to MOOCs (Massive Open Online Courses), where they can take extra classes without the pressure of exams may help students personalize their learning paths. MOOCs allow students to dig deeper into topics they’re interested in or find challenging.

If these courses are online and students don’t need to buy physical extra books to increase their knowledge base, they can easily integrate more learning into their lives. They can also catch up on their studies during commutes, breaks from work, or while they get ready in the morning. Providing a library of ebooks, audiobooks and curated online sources, such as blogs, podcasts, and YouTube channels, can have an overwhelmingly positive effect.

This added technology can work in combination with physical textbooks that allow students to disconnect from their devices and immerse themselves fully. The idea is to give students all the possibilities – online and offline – to succeed. When institutions make it easier for students to choose a learning path that works specifically for them, they’ll see greater success.


Increase Student Engagement by Diversifying Technology and Teaching Methods

Another secret sauce to improve student learning is to diversify teaching methods. Interactive education is a great way to do that. Universities can provide coding software products that give feedback in real-time and scanners for lab equipment that lead to tutorials and safety guidelines. Professors can implement virtual reality tours of natural disasters or augmented books that bring visuals of historical locations and biological organs to life.

Improving academic performance with interactive education can still be cost-effective too. For example, it’s possible to conduct video conferences to observe real-time operations and court cases. Professors can arrange for follow up with Q&A sessions with surgeons and lawyers whose career paths their students are following.

Keeping students continuously surprised and engaged with new teaching technology is likely to increase performance and enthusiasm across campus.

Making a Difference With Improved Student Performance

Running a campus means serving a wide variety of needs, abilities, health situations and preferences. New technologies are not just serving those with varying abilities, but the student body as a whole.

As more campuses integrate innovative tools in the experiences they create, students are able to immerse themselves and customize their education like never before. The result is that those with disabilities are able to get the full education experience and launch new career paths, while student achievement as a whole will continue to grow each year.

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