So it's great to see so many people joining live today.

My name is Danielle Chazen and I'm

the Content Manager here at Verbit.

I just wanted to welcome everyone to this webinar.

We know that this is a really

pressing and really important topic

to the higher education community right now,

and what we're all really trying to work together and

collaborate to really navigate

through these really tricky times.

We know that time is of the essence,

and you all are working really hard to get

your courses online as quickly as possible.

Some of you may range from having a lot of

experience already doing this higher institutions,

for lack of a better words,

scrambling right now to get things

up and running in the best way that you can.

So I'm really excited to have with me today. Scott Ready.

Scott is definitely our Resident

Higher Education Expert here at Verbit.

Scott and I really took

a lot to really think about the questions

that you all submitted ahead of time.

We're also going to be taking

live questions throughout this webinar as well.

So we encourage you to enter those into the chat box

if you have any pressing questions

that you'd like us to address.

We'll be taking those at the end.

First, we're going to just go

back through the questions that people submitted

ahead of time that are really top of

mind to help provide some insights.

We encourage you to chime

in on the chat as much as possible.

This is definitely meant to

be a collaborative environment.

With that, Scott, I will turn it over to you.

One thing to note and Scott

will talk you through this in a moment,

is closed captioning and

a full transcript are available as

accessibility measures to help

you take in the information and engage with it.

Scott will talk you through now how to

set that up as well as introduce himself.

So, Scott.

Fantastic. Thank you so much,

Danielle, and welcome everybody.

Yes, if you would like to enable

the closed captioning or the live transcript,

to enable the closed captioning,

just click on the CC closed caption button

in the menu bar at the bottom of your Zoom screen.

To enable the live transcript,

click the arrow next to the closed caption button

and select view full transcript,

and a transcript will appear

on the right side of your screen.

You'll be able to follow along

and read everything that's being said.

So with that,

let me share just a little bit about myself.

As Danielle said, my name is Scott Ready,

and I'm here at Verbit as

the lead for the educational vertical.

I oversee all the educational developments

here at Verbit.

Prior to that, I have worked in the field of

education and accessibility for 30 years now.

So that gives a hint as to how old I am also.

Both in education, corporate,

government agencies,

my parents were both teachers

at the Missouri School for the Deaf.

They were deaf, and we had the awesome privilege of

growing up on campus of the school for the deaf.

It was a great immersion experience for me

from the age of 3 to 11 to be able

to have that kind of an experience.

So I bring all of that to what we're going

to discuss here in the next 30 minutes.

So thank you again for joining.

I want to start by taking a look

at the responses that we received.

It didn't take long for everyone to respond

with viable solutions,

utilizing tools that we're already at our fingertips.

Video conferencing, for example,

it's the next best thing to being there.

It's as simple as connecting using

our smart phones or with a laptop, with a Webcam.

Everyone on this webinar is experiencing

all the topics that we're going to be

discussing to varying degrees.

So I would really like to ask all of you

to please contribute in the chat feature

additional ways that you've been able to achieve

on the topics that we're going to discuss.

I've added a little quote here,

we've all heard of necessity is the mother of invention.

Well, maybe in this case, its adoption.

So let's dive in.

So the first question that I often hear is,

will this COVID-19 have a long-term impact

on educational methods?

Well, another quote, Henry Ford.

He once said that,

"If I had asked people what they wanted,

they would have said faster horses."

Instead, of course, we all know that

Henry Ford invented the automobile.

So sometimes when we're left to our preferences

about any kind of optional changes,

we probably wouldn't change.

But this situation forces us all to change.

We're all in this together.

Every one of us has changed in ways

that we've never experienced in the past.

Now, we have this new experience,

what are the realized benefits of

this experience that we can carry forward?

It doesn't have to be all or nothing.

So my goal is to possibly help to break it down

and look at some of the specific areas.

As Danielle said,

there was a lot of fantastic questions

that were submitted,

and so we're going to address some of those

as many as we can,

and then we will have a few minutes

at the end for live questions.

All of the questions are also going to be

available post this webinar.

So when we look at the potential impact,

here's some things that I hope we'll be able

to achieve from the experience that we've had.

Is that when we've been forced to do something,

sometimes, we don't want to do it.

But when we've been forced to

do something, then afterwards,

we realize,

I guess that wasn't as bad as I thought it would be.

Have you ever had that experience?

Have you ever been forced and then realize,

okay, well, I guess it wasn't that bad.

I've worked closely with education technology

for over 20 years and have experienced many resistors.

I too, have found myself resisting

adoption of technology until I've been forced.

For most everyone I have worked with

regarding educational technology,

the basic questions needing to be answered are,

why is this technology better than how I'm doing it?

Will this technology enable me to achieve

more or better outcomes, and how?

If we can answer these two questions, then yes,

education will be impacted by

the experience that we've all had during this pandemic.

Technology is simply a tool.

If I needed a hammer,

a screwdriver is going to be

a poor tool for nailing a board.

So the three results that

I am hopefully going to see happen is that

there's going to be a greater adoption of technology.

That we're going to take a look at hybrid ways

of incorporating technology

into our teaching methodology.

Secondly, it increased collaborative learning.

Right now, in this situation,

we're not able to stand on

stage or in front of the classroom and lecture.

So how have we been able to create

a more collaborative learning environment?

Then third, empower learners

to greater ownership of their learning.

Help them to be more assertive,

have more control of what they're learning.

As we discuss achieving

our educational goals while

in this remote learning state,

remember, there are a variety of

individuals that are engaging in this process.

This was sent to us by a participant in this webinar,

and I find it very clearly

demonstrating a variety of needs.

Is there technology that can assist?

Yeah, absolutely. But will

technology solve all the needs?

Probably not,

but we can come together and be barrier busters

and think of creative ways we can achieve our goals.

So let me take a moment here and just read

this slide so that everybody has

the opportunity to hear what was shared.

This person's shared.

"I'm working with students with moderate to

severe disabilities who often

need hand over hand assistance,

physical prompting, and supplies and

processes adapted in the moment.

My students either don't

have access to a computer or lack

the skills to work with one without an intermediary.

I am visually impaired and have

been finding it difficult to take classes,

let alone teach them.

Person to person, in my class I teach.

I can put people's work up close to

my face using my video magnifier,

Orman ocular is what the individual has,

or walk up close to students and see what they're doing.

Sometimes with the staff person's description.

All of these things are missing now,

and for the first time in my life,

I'm having a lot of adapting."

Again, I shared this just to help all of us to

realize that this is

a very individual by individual situation.

So one of the questions that was asked is,

why it is one key question educators should be

asking themselves about accessibility

as they transition to online learning?

The one question that I have posed is that,

if a barrier has been created,

oftentimes, there is a simple solution

for removing that barrier.

That question is, are there

barriers created that need to be removed?

We have resources that we can draw from.

We have the Internet that provides us

with great ideas and how?

We also have people that we can talk to.

I personally have a network of people that I

often go to for ideas and perspectives.

Do you have that network at your institution?

We're going to address many of

these barriers here in the next 30 minutes.

But some of the prominent barriers

that we need to take a look at is related to content,

peer-to-peer engagement, and assessment.

How can I coach offline professors

for the online environment?

That's a great question.

As I've been meeting with

institutions all over the world,

they have shared their experiences with me.

The reality is that many institutions still

have professors who do not use email,

and now they're expected to teach fully online courses.

The point being is that there's

a wide range of technology skills,

ability to adapt to change,

ability to learn new approaches quickly.

But the commonality here is, as professors,

we all have clear defined

goals for what we want to teach and achieve.

So start with a commonality,

then look for the tools that will enable

the individual professor to achieve those goals.

For example, we all need to communicate.

For some, a discussion board in

an LMS might be a great solution.

For others a web conference call,

much like what we're on,

might be the best option.

We all have a common need to present content.

We all have a common need to assess learning.

Now that we're moving to an online environment,

this might need to be broken down into

smaller assessments to be

able to really ensure that

student engagement is taking place.

But again, technology is the tool

that can be used to achieve the goal.

What are some of the best ways to incorporate

video into the online classroom?

What are some do's and don'ts for video lectures?

So when taking a look at this question,

if you don't already have established

access to a video platforms such as Panopto or Kaltura,

or one of the other video platforms.

One of the easiest ways to

incorporate video is to use YouTube.

Don't make it complicated.

Use your phone to record and upload a video

onto YouTube and share with the students.

Some of the do's and don'ts

that I like to emphasize is,

first of all, don't feel like it has

to be a Hollywood quality production.

Students really appreciate the realism

and appreciate the fact that

you're creating a video to share with them,

that using your phone,

just like they would.

Do make sure that the lighting is good

so that the eye contact can be made.

Have clear points with an outline or a script prepared.

Keep it short, less than 20 minutes,

and then I have to emphasize caption, caption, caption.

If you don't know this already,

85 percent of the videos viewed

on Facebook, were without sound.

If they weren't captioned,

those videos were then skipped.

We don't want your content skipped.

Captioning enables the students to engage.

Some of the ways that videos are being used is

to introduce or re-cap a content item.

It's a great way to engage the student when

they watch the video without re-cap,

then if there's gaps there,

then that puts the desire in them to go

back to that content and re-read it,

and re-engage with that content.

To provide engagement, and that

can be instructor to student,

student to instructor, or even the student to student.

Set up opportunities for there to be engagement.

Now that we're not sitting in a classroom

and having that face to face engagement.

The next question was,

what technology and platforms do you

recommend most in this transition period?

Well, to be really honest,

in this transition period,

first identified the technology

that you have available at your institution.

Do you have a learning management system?

Do you have a video platform?

What kind of web conferencing platform do you have?

Do you have like Zoom, like we're using here?

This might sound really basic,

but do you have a computer and a phone?

Those are some of the basic technologies,

and I don't mean to make it simplified,

but really during this transition period,

let's keep it as simple as possible

because we've got limited time to do training s,

both for the faculty and for the students.

We want to be able to use technology

that we already have in place, in house,

rather than having to go through

a procurement process that

bringing in very highly technical,

complicated type technology would require.

Next question is,

how can I make course materials accessible

to fit all students needs in the online environment?

One easy way is that

when you're searching for digital content

that can be used in the digital classroom,

in addition to making sure that's appropriate,

make sure that it's accessible.

So what does that mean?

If the item is a PDF, for example,

make sure that it's a formatted PDF,

and that's able to be read by a screen reader.

If there's images that you're using,

do they have ALT tags that can describe the image.

If it's a PowerPoint for example,

check the accessibility checker to make sure

all the components are in the right order.

If there's a video or audio, again,

you're going to hear me say caption, caption, caption.

So for example, if you

have a PDF and you are unsure if it's accessible,

which many people wouldn't know.

Ally, if you're not familiar with

Ally from Blackboard has just released

the File Transformer that enables

accessible alternative versions of

the original document to be created for free.

I'm going to copy a link

that I'm going to put in the chat

that provide you an article that's in Campus Technology.

It's not allowing me to copy this, there it goes.

This way we can actually go to this location

and there we go.

Sorry about that. This provides you

the opportunity to use technology

that's available and for free

to check content items and also create

alternative versions of that content item

that are more accessible.

In that article, there's a link to

the Ally File Transformer that can be used.

The next question, other than using

graphic videos and webinars,

what beginner's level animation software program

can be used to simulate

in-person experiences such as labs?

Great question.

Unless you're a graphic designer

and have a lot of time on your hands

to create an animated simulation,

can really take a lot of time and expertise.

My recommendation is to check out

online education resources or OER.

They are typically free and provide the ability

to simulate lab type activities.

Here's a list of

OER type resources that was printed in Educause,

and here's another link in our chat.

So feel free to go in and look at

these different resources that

provide Online Education Resources.

Typically is free.

There's a lot of good material

out there that's been shared,

that enables you to be able to find labs, simulations,

to be able to find content items,

and then be able to check and make sure that

those items are accessible.

How can I continue to keep students

engaged as they now learn remotely?

What is the easiest way to get students to

engage with each other on discussion boards?

Great question. A few things

that I like to point out is

that engagement is critical for success.

We all know that. In the brick and mortar classroom,

students are forced to sit in the classroom.

Oftentimes, that's viewed as engagement, but it isn't.

This is one of the topics we started this webinar of,

and when we discuss how this transition may have

a significant impact to education,

hopefully this engagement will be one of them.

How do we design all interactions with

students in a way that foster the greatest engagement?

Are we providing clear learning path,

or are we dumping and expecting them to way through it?

Are there options as to how

students can engage with the content,

either print, video, audio?

Are there exercises that promote engagement?

For example, on a assignment that has

them write a one-minute reflective paper,

or maybe an interactive discussion among the students.

The next question that I ask is, Is it interesting?

Would you want to engage with us?

Ask the question, so what?

If I engage in this,

if I read this,

if I listen to this,

what should I expect to get out of it?

If I don't feel like I'm going to get anything out of it,

then as a student,

I'm not going to engage with it.

So ask the question, so what?

I love the Onion approach.

What the Onion approach is,

is that it's a layer by layer leading

discussions and engagement with deeper learning.

For example, with discussions.

Ask a very high level discussion question

that causes some initial discussions to take place.

As that discussion starts to taper off,

ask another leading question

that's at the next level that you want them to process.

Keep peeling that layer of the onion,

layer by layer, until you are able to get to the core.

By that time you get to the core,

the student has discussed and gone through

the different areas within that topic.

It really stimulates them to have more of a discussion

rather than just give me a question and an answer.

But it really stimulates that kind of discussion.

I call it the Onion approach.

Next question. How can we help

students who must now tests at home,

but otherwise would have

had distraction-reduced testing locations?

This is a great question and there's

a couple of articles that I'm going

to post links to in the chat for this also.

This really addresses a critical skill

that all students must learn for life.

As a student and as an employee,

I had to learn how to create

environments where I can succeed.

I oftentimes will put on my noise

canceling headphones for example on,

and play soft music in the background.

It calms me, removes distractions.

We need to find what works best for the individual.

So here are a couple of articles

that help to promote that.

There you go. Take a look at the next question.

How can I support students who are

currently struggling right now?

Well, the first question is to

identify what the struggle is.

Overall coping with the COVID-19 situation, well,

there's many schools that have brought in therapists,

coaches, and counselors to be able to work with students.

Is the student trying to be self-directed and disciplined

and engaging with class now

that you no longer meet face to face?

If that's the situation,

maybe as an instructor,

you're going to provide a 10 minute phone check-in,

two or three times a week with that student.

Help that student to stay motivated knowing

that they're going to have to have a call with you,

to check to make sure that they're staying up

on all of their activities.

Maybe the student is having

a challenge with comprehension of content.

A great way that I like to

structure my class is to have peer-to-peer mentoring,

by pairing the students up in the class.

Allow them to keep each other

accountable as to where they need to be,

and also provide that opportunity for

them to have those discussions peer-to-peer,

so that they're engaging

and staying in touch with classmates.

Here's another foundational question

that is often asked, and that's,

how are universities funding these large-scale moves

to online in terms of captioning

and other accessibility needs?

With the institutions that I've talked with,

most of them have said that they're pulling

dollars from other areas that are cost savings,

now that they don't have as much of

the physical campus to maintain and support.

They're also pulling from contingency,

or emergency funds in order to be able to meet

the needs of this urgent crisis.

Other institutions have mentioned that there are just

basically aligning their budgets

with the reality of today.

Much like we have to do when

situations change in our personal lives.

We have to rearrange our budget.

That's what institutions are doing.

But they're realizing that it just needs to be done,

because they want to ensure

that students are going to stay engaged.

This question was asked,

for students on the spectrum,

what accommodation ideas do you have when they

struggle with understanding the written word

and are used to interacting with the professor,

and asking lots of questions for

clarification of concepts and assignments?

Great question. First and foremost,

and this is true for all situations, ask the student.

They have to navigate their learning on a daily basis,

and they are the best resource.

But again, look at options such as video and audio,

peer learning, one-on-one sessions with

the student to help to be able to clarify.

Well, this 30 minutes has gone by very quickly,

and I know that there are more questions.

I have a few more questions that I wasn't able to get to,

but I want to respect your time.

Let's take one question that was asked live.

Danielle, could you share with us

one question that was asked live?

Sure, Scott. I'm going through this now and let's see.

We encourage you also to submit your questions

now if you have any additional others.

Some quick questions though,

just from a tactical standpoint

that I just want to address this,

that we absolutely will be sharing

this presentation with everyone afterwards,

as well as the slides.

If we don't get to answer your questions live,

we're sending out a follow-up as well,

and all of the links that Scott is sharing,

we will also share those with you after this as well.

Let's see. I think

we should keep going through because I

think some of the questions that are being submitted,

I think we had addressed before also, Scott.

Okay. Fantastic.

So I think lets keep going through,

and we'll just keep giving people

the opportunity to submit your questions live.


So the next question that was asked was,

how do we convey the benefits of improving

accessibility to faculty and administration?

I love this question.

My strategy is to do two things.

First of all, talk about the

familiar to bridge to the unfamiliar.

What do I mean by that?

I start by talking about buildings with stairs and ramps.

Everybody's familiar with buildings

that have stairs and ramps.

Then we talk about how that ramp was originally put in,

in order for individuals who use

wheelchairs to be able to gain access to that building.

But we've all pushed rollers or pulled

luggage or carts up a ramp in order to enter a building.

So it'd be very difficult if we had to

always lift those items up the stairs.

So again, starting with the

familiar and bridging to the unfamiliar.

The other area that I always like to

touch on is around curb cuts.

All the technology that's been developed that

originally was for an accommodation that we use,

such as the electric toothbrush.

Did you know that?

The electric toothbrush was originally

developed as an accommodation.

We have Siri on our phone,

Alexa in our homes.

We have self-opening doors.

All of those things were originally an accommodation

that now we all take advantage of.

The second thing is that I share

how our goals are all the same.

We all have the same goal,

and that is for greater student success.

This is for all students,

not just that one exception

that we're having to address with accessibility.

So for example, a student is able to

highlight a PDF because it's in an accessible format.

Yes, it's also accessible,

but all students are able to better engage with this PDF.

A student is able to watch a class video

with closed captioning while they're commuting.

Yes, it addresses the needs

of the student that might be deaf or hard of hearing,

but all students are able to better engage with that.

Then finally, how does

Verbit help to power the remote learning process?

Well, all video and audio content,

and if you haven't picked up on this line already,

needs to be captioned and transcribed.

So research is already proven that there's

greater comprehension and

engagement that takes place when

students are able to engage in a multimodal approach.

When conducting a LiveWeb,

conferences such as this one that we're in,

you have the ability to read along.

The same is true for students when they are

participating in a live classroom situations.

Also, we're working with

institutions all across the world,

and we're here to share that exposure and

experience with each of you in your institutions.

So please, let us know how we can help.

How can we support you

during this time that you're making that transition?

We're here to be able to provide you

the technology and the ability

to provide greater engagement

with closed captioning and transcription.

So with that, let me ask one more time,

Danielle, were there

any final questions that came through?

Of course. So we had a question from Charles about,

what is the best programmer app to use

when using Zoom and wanting closed captioning for videos?

So Scott just got into this now,

but I think we'd love to stress that Verbit

has a new integration that we

just recently launched with Zoom,

and we're working with a lot of universities now

to implement this both in courses and lectures

that they're hosting, as well as just to help

power meetings between professors as well.

I know Scott you've been working

with a lot of universities to help implement this,

if you just wanted to touch on that.

Then followed by some best practices in terms of YouTube,

someone was asking if we have

any insights there in terms of, with YouTube,

is this the best way to have a PowerPoint up on video?

Is there any best practices or step-by-step in

creating types of videos

that a university would share via YouTube?

Great questions.

So the first question, yes,

we are working with many institutions that are providing

live sessions through Zoom

and we are able to join that session.

As with this session,

you can click on the CC button

and see the closed captioning,

or you can click on the View Live transcript

and be able to see a full transcript on the slide.

As I've been saying, the live transcript is

a great example of a benefit that all of us can use.

It allows us to be able to recap,

it allows us to come back

from distractions such as a text on our phone,

and catch up with what's being said.

First of all, let me go back.

If you have that need,

please feel free to reach out to us,

we'll be more than glad to give you a demo of

how it works in addition to

what you're seeing here in this session,

and talk to you more about how that might be

a benefit to what's taking place at your institution.

Now regarding the YouTube,

what I have found with YouTube is really that,

that platform is really good for just sharing

the short videos that I would send out

to my students just to re-engage.

Just to give them information to encourage students to

communicate and have that engagement among each other.

When I'm going to show a PowerPoint or

something a little more in

depth and wanting the students to engage that way,

then typically I'll rely more on my video platforms

such as Kaltura, Collaborate,

the Panopto, YuJa, whatever

that platform is that you might have at your institution,

to be able to really have

a better video experience for the students,

now that you're wanting to share a PowerPoint or

some other images that

convey the content that you're teaching.

Danielle, anything else that's pressing?

I know that we are eight minutes over,

so I just want do extensively.

We'll pick one more,

because actually a bunch of people

have been writing and asking about

Verbit accuracy versus like print functionality that

might exist within Zoom in terms of closed captioning,

adhering to the ADA compliance and guidelines.

If you could just quickly touch on

accuracy in that sense,

I think that's definitely of interest to everyone.

Excellent. I'm glad you asked.

In our process, we have a hybrid process that takes

the automatic speech recognition technology,

but it doesn't end with that.

Most of the platforms that have

any kind of an automatic captioning,

ends with just the technology.

The accuracy that you get from

their technology typically is in the '70s.

We've all experienced the YouTube automatic captioning

and some of the atrociousness that results from that.

What we do in

our hybrid approach is that after we use our technology,

then we have actually

four human beings that are on a live session.

Three that are doing any kind of

editing from the live technology,

and then our fourth person is focused on punctuation.

This really enables the person that's reading

the transcript or the closed captions to really

see an accurate depiction

of what's being said because we're using

both the technology and human transcriber editors

that are providing that level of accuracy.

Guys, that was a quick 30 minutes.

I hope that you were able to take away a few nuggets

of information from this,

and thank you again for joining.

As Danielle said, we will have

this information available for you after this webinar,

and including all the links that I've shared here today.

Danielle, anything else? I'm wrapping up.

Absolutely. Thank you so much Scott for your time.

Thank you everyone for joining live.

As Scott mentioned, we will absolutely be

following up with all of those resources.

We've been doing a lot more of these webinars,

so we definitely encourage you to keep in touch with us.

If there are specific topics that we

haven't addressed that you're

really interested in hearing about,

we'd love to hear from you on how we can

continue to grow this community and really improve.

So please, feel free to reach out to us with

any suggested topics or

just questions that you might be having,

we're really happy to address them.

So thank you Scott, and thank you everyone for coming.

Thank you. Bye.