Job Candidate Privacy Notice

This Job Candidate Privacy Notice (“Notice”) describes what personal data Verbit and our affiliates (“Verbit”, “we”, “our” or “us”) collect and process on our job candidates and applicants (“Candidates”, “you” or “your”) with respect to our application and recruitment process, why we collect it and how we use it. It also describes how candidates may exercise their rights to such data held with us.

We strongly urge you to read this Notice and make sure that you fully understand and agree to it. If you do not agree to this Notice, please avoid providing us with your data. 

You are not legally required to provide us with any personal data, but without it we may not be able to process your application.

1. What data do we collect, how do we collect it, and how do we use it?

Throughout the application and recruitment process, you may provide us (or we may otherwise have access to) personal data about you, such as your identifying data, contact details, resume/CV, salary expectations, work-related data, social media activity, etc. We may collect this data directly from you, as you provide it voluntarily through your application and candidacy review process, or from other sources such as recruitment agencies, background check services (as applicable and subject to applicable law), or your references. 

We may use such data to assess our Candidates’ skills, qualifications and overall to verify, consider and process their application and candidacy for any of our positions, and to communicate with them regarding such processes. We may also use it to manage risk and enhance our security and anti-fraud measures, and to create aggregated statistical or inferred data regarding our Candidates, for further development and improvement of our recruitment processes. 

In addition, we may use it to act as permitted by, and to comply with, any legal or regulatory requirements. Shall we wish to conduct any additional activities that may require the use of your data, we will request your specific consent in advance.

We may collect sensitive data about your prior criminal convictions and offences as part of our background checks for specific roles if permitted or required by law. To the extent legally required, we will obtain your explicit consent prior to any such collection and use.

2. For what purposes do we use our Candidates’ data?

We will use and process your personal data as part of the employment application process at Verbit for the following purposes and in reliance on the lawful bases noted below:


Lawful Basis for Processing

To evaluate your suitability for a role at Verbit, and manage your application

  • Performance of a Contract

To contact you regarding other suitable roles within Verbit in the future

  • Legitimate Interests
  • Consent (where applicable)

To maintain our internal records of recruitment and employment applications

  • Legal Obligations
  • Legitimate Interests

To create your employee personnel file, if hired

To comply with applicable legislation and industry codes

To manage risk and enhance our security and anti-fraud measures

  • Legitimate Interests 

To further develop and improve our recruitment processes and hiring practices

To protect the rights and interests of Verbit, its affiliates and personnel

If you reside in a territory governed by privacy laws under which “Consent” is the only or most appropriate legal basis for the processing of personal data as described herein, your acceptance of this Notice will be deemed as your consent to the processing of your personal data for all purposes detailed in this Notice. If you wish to revoke such consent, you may do so at any time by contacting us at

3. Where do we store our Candidates’ data?

Your personal data will be maintained, processed and stored by Verbit and our Service Providers (as defined in Section 6 below) in the applied position’s location(s), in relevant Verbit offices worldwide including Israel, the U.S., and other jurisdictions, as necessary for the proper handling of your candidacy. 

While privacy laws may vary between jurisdictions, Verbit, its affiliates and Service Providers processing personal data on our behalf are each committed to protecting your personal data in accordance with this Notice, customary industry standards, and such appropriate lawful mechanisms and contractual terms requiring adequate data protection, regardless of any lesser legal requirements that may apply in the jurisdiction to which such data is transferred.

To the extent we transfer Candidates’ personal data originating in the European Economic Area (EEA), UK, or Switzerland to countries that have not been recognized as offering an adequate level of data protection by the relevant competent authority, we rely on appropriate contractual undertakings and data transfer mechanism as established under applicable law, such as the standard contractual clauses adopted by the EU (available here) and the UK (available here). You can obtain a copy of specific standard contractual clauses used by us by contacting us in accordance with Section 11 below. If we transfer Candidates’ personal data originating (i) from the EEA to Israel or the UK, or (ii) from the UK to Israel or the EEA, we rely on the respective adequacy findings of the EU and the UK regarding the level of data protection offered by Israel, the UK, and the EEA.

4. For how long may we keep your data?

We may retain Candidates’ data even after the applied position has been filled or closed. This is done so we could reconsider Candidates for other positions and opportunities at Verbit; so that we may use their personal data as reference for future applications submitted by them; in case the Candidate is hired, for additional employment and business purposes related to their work; and as reasonably necessary to comply with our legal obligations, to resolve disputes, prevent fraud and abuse, enforce our agreements or otherwise protect our legitimate interests.

5. How do we secure your data?

Verbit has implemented security measures designed to protect the personal data of our candidates, including physical, procedural and electronic measures. These measures provide sound industry standard security. We also regularly seek new ways and tools for further enhancing the security of our systems and the integrity of the personal data that we hold. Please be aware that regardless of the measures we take and the efforts we make, we cannot and do not guarantee the absolute protection and security of any personal data stored with us.

6. Who will have access to your data?

Verbit will share your personal data with several selected Service Providers, whose services and solutions complement, facilitate and enhance our own. These include any recruitment firms that have referred you to us (or vice versa), candidate evaluation centers, recruitment software providers, background checks providers, data and cybersecurity services, web analytics, and our business, legal, compliance and financial advisors (collectively, “Service Providers“). Such Service Providers may receive or otherwise have limited access to our Candidates’ personal data, depending on each of their particular roles and purposes in facilitating and enhancing our recruitment process, and may only use it for such purposes.

Additionally, we may disclose or otherwise allow access to any Candidates’ personal data pursuant to a legal request, such as a subpoena, search warrant or court order, or in compliance with applicable laws, with or without notice to you, if we have a good faith belief that we are legally required to do so, or that disclosure is appropriate in connection with efforts to investigate, prevent, or take action regarding actual or suspected illegal activity, fraud or other wrongdoing. We may also share your personal data with others, with or without notice to you, if we believe in good faith that this will help protect the rights, property or personal safety of Verbit, any of our customers or employees, or any member of the general public.

Finally, we may share personal data internally within our family of companies, for the purposes described above. In addition, should Verbit undergo any change in control, including by means of merger, acquisition or purchase of all or part of its assets, your personal data may be shared with the parties involved in such event.

7. Which cookies and tracking technologies do we use?

Verbit uses certain monitoring and tracking technologies, such as “cookies” and other downloaded data files, including ones offered by our Service Providers. These technologies are used to maintain, provide and improve our processes and operations on an ongoing basis, and in order to provide a better experience to our website visitors and Candidates. 

For example, these technologies enable us to better secure our website and services and detect abnormal behaviors, to identify technical issues, and to monitor and improve the overall performance of our services and processes. 

To learn more about our cookies practices, please visit our Cookie Declaration.

8. How can you access your data or request to delete it?

If you wish to exercise your rights under any applicable law (including the EU or UK General Data Protection Regulation (GDPR), Israeli Protection of Privacy Law, or the California Consumer Privacy Act (CCPA)) such as, to the extent applicable – the right to know/access to (specific pieces of personal data collected; categories of personal data collected; categories of sources from whom the personal data was collected; purpose of collecting personal data; categories of third parties with whom we have shared personal data), to request rectification or erasure of your personal data held with Verbit, to port such personal data, or to restrict or object to such personal data’s processing (including the right to direct us not to sell your personal data to third parties now or in the future) or any similar rights afforded to data subjects under the laws that apply to you – please contact us at Additionally, you have a right to lodge a complaint with a competent data protection authority, such as the UK’s Information Commissioner’s Office, or your State’s Attorney General (as applicable).

Please note that we may require additional information, including certain personal data, in order to authenticate and process your request. Such additional information, along with records pertaining to your request, its handling by us and subsequent communications between you and us, may be then retained by us for legal purposes (e.g., as proof of the identity of the person submitting the request or proof of request fulfillment), in accordance with Section 4 above. We may redact from the data which we will make available to you any personal data related to others.

Please bear in mind that such rights are not absolute. There are instances where applicable law or regulatory requirements allow or require us to refuse to provide some or all of the personal data that we hold about you. In the event that we cannot accommodate your request, we will inform you of the reasons that hinder us from doing so, subject to any legal or regulatory restrictions.

9. Will this Notice be updated?

We may update this notice to reflect changes in our privacy practices. If we make any changes that we deem as “material”, we will update this page prior to the change becoming effective. 

10. California Residents

This policy describes the categories of personal information we may collect and the sources of such information (in Section ‎1 above), and our retention (Section 4) and deletion (Section ‎8) practices. We also included information about how we may process your information, which includes processing for “business purposes” under the California Consumer Privacy Act (CCPA). We do not sell your personal information for the intents and purposes of CCPA. We may disclose personal data with third parties or allow them to collect personal data from our Services as described above, if those third parties are authorized Service Providers or business partners who have agreed to our contractual limitations as to their retention, use, and disclosure of such personal data, or if you integrate the services of third parties with our Services, or direct us to disclose your personal data to third parties.

11. What if you have any questions?

if you have any comments or questions regarding our data practices or your privacy, or if you have any concerns regarding your personal data held with us, or if you wish to make a complaint about how your personal data is being processed by Verbit, you can contact us at

UK Representative: Take Note Ltd. has been designated as Verbit’s representative in the United Kingdom for data protection matters pursuant to Article 27 of the UK GDPR. Take Note Ltd. may be contacted on matters related to the processing of personal data of residents of the UK, at

Last updated: January 19, 2023